Privacy Policy

1. Introduction:

This Privacy Policy applies between you and WSP Safety, the owner and operator of this website and provider of professional health and safety consultancy services.

WSP Safety takes the privacy and security of personal data seriously and is committed to protecting personal data in accordance with applicable data protection legislation.

This Privacy Policy explains how we collect, use, store, and protect personal data relating to website users, clients, prospective clients, employees, and job applicants.

Please read this Privacy Policy carefully.

2. Definitions and Interpretation:

In this Privacy Policy, the following definitions apply:

  • Data - Any information relating to an identified or identifiable individual that is processed by WSP Safety.
  • Data Protection Laws - All applicable data protection legislation in force in the UK, including the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR).
  • UK GDPR - The United Kingdom General Data Protection Regulation.
  • WSP Safety / we / us / our - WSP Safety, a company incorporated in England and Wales (registered number 02420814), with its registered office at Navigation House, 48 Millgate, Newark, Nottinghamshire, NG24 4TS.
  • User / you - Any individual who accesses or uses the website or otherwise provides personal data to WSP Safety.
  • Website - www.wsp-safety.co.uk and any associated sub-domains.

3. Scope of this Privacy Policy:

This Privacy Policy applies to personal data processed by WSP Safety in connection with:

  • Use of the Website
  • Enquiries and communications
  • Provision of consultancy services
  • Client and supplier relationships
  • Recruitment, vetting, and employment
  • Marketing communications (where applicable)

This Privacy Policy does not apply to third-party websites accessed via links on our Website.

4. Data Controller:

For the purposes of the Data Protection Laws, WSP Safety is the Data Controller. This means we determine how and why personal data is processed.

5. Personal Data We May Collect:

Depending on the nature of your interaction with us, we may collect and process the following categories of personal data:

a. Identity and Contact Data

  • Name
  • Job title
  • Employer / organisation
  • Email address
  • Telephone number
  • Postal address

b. Recruitment and Employment Data (where applicable)

  • CVs and employment history
  • References
  • Qualifications and professional memberships
  • Proof of identity and right to work
  • Criminal conviction declarations (where legally permitted)

c. Technical and Usage Data

  • IP address
  • Browser type and version
  • Pages visited and interactions with the Website
  • Date and time of access

6. How We Collect Personal Data:

We collect personal data in the following ways:

  • When you contact us via the Website, email, telephone, or post
  • When you engage our services
  • When you apply for employment or provide recruitment information
  • When data is provided by clients, suppliers, or professional contacts
  • Automatically, through your use of the Website

7. Lawful Bases for Processing:

We process personal data only where permitted by law. Our lawful bases for processing include:

  • Contract – where processing is necessary to perform a contract or take steps prior to entering a contract
  • Legal obligation – where processing is required to comply with legal or regulatory requirements (e.g. employment, tax, health and safety)
  • Legitimate interests – where processing is necessary for our business operations and does not override your rights and freedoms
  • Consent – where required, such as for certain marketing communications

Where consent is relied upon, you may withdraw your consent at any time.

8. How We Use Personal Data:

We use personal data to:

  • Respond to enquiries and communications
  • Deliver professional consultancy services
  • Manage client and supplier relationships
  • Recruit, vet, and employ staff
  • Maintain internal records
  • Improve our Website and services
  • Comply with legal and regulatory obligations

9. Who We Share Personal Data With:

We may share personal data with:

  • Employees and directors of WSP Safety
  • Professional advisers (e.g. legal, financial, insurance)
  • Third-party service providers acting on our behalf
  • Regulatory bodies or authorities where legally required

We do not sell personal data.

All third parties are required to process personal data securely and in accordance with applicable data protection laws.

10. Data Security:

WSP Safety implements appropriate technical and organisational measures to protect personal data, including:

  • Restricted access to personal data
  • Secure IT systems and servers
  • Controlled handling and storage of personnel records
  • Procedures for managing suspected personal data breaches

If you believe that your personal data has been compromised, please contact us immediately at: [email protected]

11. Data Retention:

Personal data is retained only for as long as necessary for the purposes for which it was collected, including legal, regulatory, contractual, and business requirements.

In some cases, data may be retained for longer where required by law or for legitimate business purposes.

12. Your Rights:

Under the UK GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate or incomplete data
  • Request erasure of personal data
  • Restrict processing
  • Object to processing
  • Request data portability

Requests can be made by contacting: [email protected]

13. Complaints:

If you are dissatisfied with how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk

14. Links to Other Websites:

Our Website may contain links to third-party websites. We have no control over the content or privacy practices of those websites and are not responsible for them. You should review their privacy policies separately.

15. Business Transfers:

If WSP Safety undergoes a business transfer, merger, or sale, personal data may be transferred as part of that process. Appropriate safeguards will be applied to protect personal data.

16. Changes to this Privacy Policy:

We may update this Privacy Policy from time to time. Any changes will be published on the Website and will take effect immediately upon posting.

17. Cookies

Our website only uses strictly necessary cookies required for the site to function properly. These cookies do not collect information for marketing or analytics purposes.

Examples include:

  • october_session – A session cookie used to enable core website functionality such as form submission security and session management. This cookie is temporary and expires when you close your browser.
  • oc_clid – A functional cookie used by the website’s content management system to support essential site features.

These cookies are essential for the operation of the website and do not require user consent under UK law.

We do not use analytics, advertising, or tracking cookies.